OMNI HR Training Guide
Letters of Reference in OMNI HR
1
Last updated 5/3/17
Obtaining & Reviewing Letters of Reference in OMNI HR
This guide will teach you the steps to request that applicants have confidential letters of
reference submitted on their behalf via OMNI HR, and how to view them.
Although not mandatory, use of this feature is encouraged for searches requiring candidates to
have letters of reference submitted for review.
Key Information:
Job Opening ID
Required Role: FSU_SS_MANAGER
Step
Action
1.
Upon creating the job opening in OMNI HR, choose the “Request Letters of
Reference” Posting Description and Template to display the instructions below
.
“This position requires that you have three confidential professional letters of recommendation
submitted on your behalf. Follow the steps below to request these letters through our system:
1) After submitting your application, click the Return to Job Search link;
2) Click the My References link;
3) Click the Send/View Reference Request button next to the appropriate position;
4) Follow the steps on that page to send your references a system generated email
requesting they submit a letter of recommendation on your behalf.
You may also return to the My References link and click on “Send/View Reference Request” to
see if your references have responded, add additional references, or resend requests.”
Step
Action
2.
Hiring departments can view the references submitted for their job openings
via OMNI HR. Go to https://my.fsu.edu and sign into OMNI HR with your
FSUID.
OMNI HR Training Guide
Letters of Reference in OMNI HR
2
Last updated 5/3/17
Step
Action
3.
Click Main Menu > Recruiting > View References
OMNI HR Training Guide
Letters of Reference in OMNI HR
3
Last updated 5/3/17
Step
Action
4.
Enter the appropriate job ID in the Job Opening ID field and click “Search.”
Step
Action
5.
On the View Reference Letter page, the boxes next to the applicant names
will be selected and the View Reference button enabled if a reference has
been received.
Click on the Print All button to view or print all reference letters submitted to
date for the applicants in the pool.
Click on the View References button across from the applicant’s name to
review the details per applicant (as shown in step 6 below).
OMNI HR Training Guide
Letters of Reference in OMNI HR
4
Last updated 5/3/17
Step
Action
6.
Once you have clicked the View References button, letters may be viewed
and printed per applicant. You can also see if the reference request was
declined.
Congratulations!
You have completed this topic.
Questions on this procedure? Contact your assigned Employment Recruiter.
